Wadsworth Room |
Large Meeting Room |
|
|---|---|---|
|
Nonprofit Organization Up to 4 hours |
$70 | $85 |
|
Nonprofit Organization Each Additional Hour |
$25 | $25 |
|
Business / Rockfall Friend Up to 4 hours |
$125 | $150 |
|
Business / Rockfall Friend Each Additional Hour |
$25 | $30 |
Meeting Room Availability
When choosing your reservation time, please include any set-up and clean-up time. Access to the room is limited to your reserved hours, and early access cannot be accommodated.
Monday to Saturday 8:00 AM – 8:00 PM and Sunday 8:00 AM – 6:00 PM
Closed on all major holidays.
Green – Wadsworth Room Red – Large Conference Room
Private Event Policy
The deKoven House meeting rooms are intended primarily for meetings, workshops, educational programs, nonprofit activities, and community gatherings. Private social events, such as birthday parties, may be considered for Rockfall members at the Friend level or above, with a minimum annual donation of $120. If you’d like to be considered for an exception, please contact us at info@rockfallfoundation.org.
Submit your reservation request using the form below.
Reservations are not confirmed until you receive confirmation from our staff and payment has been received.
Meeting Room Reservation Request
Reservation Procedures
Entering
The building’s main entrance (facing the parking lot) will be unlocked at the start time of your reservation. Once you enter the building, the Large Meeting Room is immediately to your right. The Wadsworth Room is down the hallway, first door on the right.
Assistance
For any issues during your meeting held during normal business hours, you may call 860-347-0340, or walk up the hallway to the locked door and ring the doorbell. A staff member will assist you.
Clean Up
Additional charges may apply if extra custodial services are required.
At the end of your meeting, please:
- Turn off the lights
- Clean the kitchenette
- Return tables and any extra chairs to the storage area, so the room is restored to its original setup by the end of your reserved time
- Wash, dry, and put away any used coffee pots
- Place all trash and recycling in the appropriate containers; bag any excess trash
- Follow the recycling guidelines posted in the kitchen
Lock Up
No lock-up is required during normal business hours (8:30 AM–4:30 PM).
For reservations outside of business hours, please send a text message to Tony (860-227-4176) when your meeting has ended so the building can be locked.
All evening reservations must conclude, and the building must be vacated, by 8:00 PM.
Payment Policies
A temporary hold will be placed on your requested date, and an invoice will be emailed to you. Payment is due within 7 days of the invoice date. Your reservation is not confirmed until payment has been received.
If another group requests the same date and time while your reservation is on hold, you will be notified and given 48 hours to submit payment. If payment is not received within that time, the hold will be released.
Cancellations and Refunds
- Cancellation or rescheduling greater than 30 days in advance: full refund or full credit towards rescheduling.
- Cancellation or rescheduling between 15 and 30 days in advance: 50% refund or 50% credit towards rescheduling.
- Cancellation or rescheduling less than 15 days in advance: No refund or credit towards rescheduling.
