Reserve a Meeting Room - The Rockfall Foundation

Meeting Room Availability

When choosing your reservation time, please include any set-up and clean-up time. Access to the room is limited to your reserved hours, and early access cannot be accommodated.

Monday to Saturday 8:00 AM – 8:00 PM and Sunday 8:00 AM – 6:00 PM

Closed on all major holidays.

Green – Wadsworth Room Red – Large Conference Room

Submit your reservation request using the form below.

Reservations are not confirmed until you receive confirmation from our staff and payment has been received.

Meeting Room Reservation Request

Name*
First Last
Organization
Email*
Phone*
Date(s) Needed
Click the calendar icon to select multiple dates. Selected dates will appear in the box separated by commas.
Start (including setup time)

: Hours

Minutes

AM/PM
End (including cleanup time)

: Hours

Minutes

AM/PM
Room Needed*
- Wadsworth Room (Up to 15 people)
- Large Meeting Room (Up to 70 people)
- Not Sure
Organization Type*
- Nonprofit
- Business/Private
Briefly describe your event*
Projector Rental
- Yes
- No
$30 rental for our Large Meeting Room Epson projector
Anticipated Number of People in Attendance*
Please enter a number from 1 to 70.
Comments/Notes
Any special notes or needs?

Reservation Procedures

ENTERING: The building’s main entrance (facing the parking lot) will be unlocked at the start time of your
reservation. Once you enter the building, the Large Meeting Room is immediately to your right. The Wadsworth Room is down the hallway, first door on the right.

ASSISTANCE: For any issues during your meeting held during normal business hours, you may call 860-347-0340, or
walk up the hallway to the locked door and ring the doorbell. A staff member will assist you.

CLEAN UP: Additional charges may apply if extra custodial services are required.
At the end of your meeting, please:

Turn off the lights
Clean the kitchenette
Return tables and any extra chairs to the storage area, so the room is restored to its original setup by the end of your reserved time
Wash, dry, and put away any used coffee pots
Place all trash and recycling in the appropriate containers; bag any excess trash
Follow the recycling guidelines posted in the kitchen

LOCK UP: No lock-up is required during normal business hours (8:30 AM–4:30 PM).

For reservations outside of business hours, please send a text message to either Tony (860-227-4176) or Jenna (203-525-5586) when your meeting has ended so the building can be locked.

All evening reservations must conclude, and the building must be vacated, by 8:00 PM.

A temporary hold will be placed on your requested date, and an invoice will be emailed to you. Payment is due two weeks before your reservation. Your reservation is not confirmed until payment has been received.

If another group requests the same date and time while your reservation is on hold, you will be notified and given 48 hours to submit payment. If payment is not received within that time, the hold will be released.

CANCELLATIONS AND REFUNDS:

Cancellation or rescheduling greater than 30 days in advance: full refund or full credit towards rescheduling.
Cancellation or rescheduling between 15 and 30 days in advance: 50% refund or 50% credit towards rescheduling.
Cancellation or rescheduling less than 15 days in advance: No refund or credit towards rescheduling.